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Job Title:

Project Coordinator


Lead seamless project execution, coordination, and stakeholder liaison for timely, budget-compliant outcomes. Contribute to comprehensive project documentation and uphold TMF policies, aligning with legal requirements.

Main Tasks of Job:

  • Coordinate with third parties/vendors/freelancers for the flawless execution of projects.
  • Ensure that all projects are delivered on time, within scope and within budget.
  • Ensure resource availability and allocation.
  • Develop a detailed project plan to track progress.
  • Liaising with the Executive officer regularly and updating them.
  • Use appropriate verification techniques to manage changes in project scope, schedule and costs.
  • Measure project performance using appropriate systems, tools and techniques.
  • Perform risk management to minimise project risks.
  • Establish and maintain relationships with third parties/vendors.
  • Create and maintain comprehensive project documentation.
  • Support the smooth running and administration of projects, events, and activities.
  • Coordinate with international and local partners.
  • Manage information system and database of all projects, source, and maintain project files.
  • Coordinate meetings between implementing partners and the global initiatives team.
  • Support the Project Manager to review reports, budgets, and needs assessments.
  • Attend external meetings and events as required.
  • Working with the Project Manager, contributing to project planning, set-up and development, implementing learning into future plans.
  • Alongside the Project Manager, implement and maintain monitoring and evaluation systems.
  • Be aware of, and work in accordance with, TMF’s Policies and Procedures including Health and Safety, Safeguarding Children and Young People; Safeguarding Vulnerable People; Risk Compliance; and Data Protection and GDPR. 



  • Implementing the compliance procedure as required by the Charities Commission of England for the Charity to meet all its legal obligations.
  • Previous experience in Project Management.
  • Attention to detail.
  • Efficient task execution.
  • Well-informed of the Shi’a Ithna Ashari Muslim faith, in matters of practice, rituals and thought.
  • A good understanding of the Shia Ithna Ashari Muslim faith.



  • Fluency in a second language relevant to the organisation’s operations (Arabic, Gujarati, Hindi, Swahili and Urdu)


The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

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